Meeting Minutes
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January 2009 Minutes; February 2009 Minutes - NO MINUTES; March 2009 Minutes - NO MINUTES April 06, 2009 CCSA Meeting Minutes Attendees: Lisa Bourque, Tracy Coffey, Debbie Burns, Carrie White, Kasey Baker, Maria Carmosino, Mark Cooper, BJ Sauter, Brian Workman, Tammy Smith, Jason Crawford, Chris Norber, Bob Galvin, Jeff Scheadler, Tina Morris Introductions of board members were made. Eric is the new member at large for Bethel. Bethel will have a new representative to be announced. Secretary’s Report: Minutes were read and stand from March meeting. Treasurer’s Report: Budget: Need to verify internet expenses. $675 was just for coach F-license reimbursements. Miscellaneous expenses: Jackets, pizza, end of the year dinner. Handout of budget was given explaining all the income and expenses. T-shirts will be ordered at the end of the season to ensure there are not extra’s as it was a wasted expense for 2008. Sign up forms can be used from last year unless we run out. Advertising expenses: We will not be advertising fall sign ups in the paper. We will be using OSYSA to mail a postcard with all the districts information. We will need to order more scorecards than what is reflected in the budget from last year as we had run out during the season. Balance as of March 31st $8,271.06 Dir of Referees: Discussed how many referees are needed for each age bracket: U6 can have 1 or 2 referees. U7 – U10: 2 referees. We need to make sure all the districts are paying their referees within $2 of eachother. If anyone has any extra yellow cards, please give them to Tim. Carrie will be ordering more as we will need an extra 1,000 from last year. Tournament Committee: The seating of the tournament will be based on the following: Season Record Goals All Goals Scored Tournament drawing will be eliminated. They are still working on the final game structure. Director of Scheduling: For spring soccer, not everyone received their schedules and there were a number of teams that were upset as they had missed their games. To make sure this isn’t an issue going forward, all district representatives need to make sure they are relaying all the information from the board meetings to the district members and coaches. It is their responsibility to make sure everyone has all the required information. Reminder: The field coordinators need to work with Debbie to reschedule spring soccer games. VP Report: Still need to fill this position. Presidents Report: There are still Risk Management forms that need to be given to Carrie ASAP from board members. If you haven’t sent your district by-laws and board information to Carrie, please do so ASAP. Attendance is mandatory for all CCSA board meetings. If a member will not be present, it is their responsibility to get a replacement. CCSA needs to start posting the minutes on the website. Minutes will need to be sent to Tracy but also need to make sure we are careful about revealing personal information about coaches, players, etc. The calendar and the rule book also need to be posted to the website. OSYSA will not be raising their fee for 2009. In order to try and eliminate the one call expense, each district needs to find out how many email addresses they are missing for coaches to see if it would even be an option to email in place of the one call. Butch Davis and June Bowling received the coach of the year award. A motion was made to get each of them a card and a $25 gift card. The motion was passed. New Business: Calendar: Need to make sure the Coaches clinics are added. Team sizes: U6-U7: 5 v 5 U8-U9: 7 v 7 U10-U11: 9 v 9 U12 and up: 11 v 11 District reps need to go back to disctricts to find out how everyone feels about adding a goalie for U6. Spring Soccer Update: The Score website will be maintained by Angela Vinzmeister and Kendra Bolles. Tina will send the information via email and the link will be on the CCSA website. CNE Update: Felicity Update: U7 girls team was beat 12-1 and were upset about the lack of sportsmanship. Tammy will bring the details back to Elley as it was a New Richmond team they played. Blanchester Update: Cincinnati Reds Opening Day for 2010, there are some interesting opportunities for the kids. See Tina Morris for details. Williamsburg Update: Tracey updated the database from last year and will be sending out revised guidelines for this upcoming fall season. Rosters and coaches cards will be given out at field evaluations as opposed to the coaches meeting. WJAA Camp will be August 3rd – 7th from 6-8 with Jack Hermann. Meeting ended 9:05 p.m.
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